trilium/MULTI_USER.md

Multi-User Support for Trilium Notes

This document describes the multi-user functionality added to Trilium Notes.

Overview

Trilium now supports multiple users with role-based access control. Each user has their own credentials and can be assigned different roles (Admin, User, or Viewer).

Architecture

Database Schema

Multi-user support extends the existing user_data table (introduced in migration v229 for OAuth support).

Important Design Decisions:

1. Why user_data table? eliandoran asked about using user_info table from MFA. We use user_data because it's the established table from OAuth migration (v229) with existing password hashing infrastructure.

2. Why not Becca entities? Users are NOT implemented as Becca entities because:

   • Becca entities are for synchronized content (notes, branches, attributes, etc.)
   • User authentication data should never be synced across instances for security
   • Each Trilium instance needs its own isolated user database
   • Syncing user credentials would create massive security risks

3. Future sync support: When multi-user sync is implemented, it will need:

   • Per-user sync credentials on each instance
   • User-to-user mappings across instances
   • Separate authentication from content synchronization
   • This is documented as a future enhancement

user_data table fields:

• tmpID: INTEGER primary key
• username: User's login name
• email: Optional email address
• userIDVerificationHash: Password hash (scrypt)
• salt: Password salt
• derivedKey: Key derivation salt
• userIDEncryptedDataKey: Encrypted data key (currently unused)
• isSetup: 'true' or 'false' string
• role: 'admin', 'user', or 'viewer'
• isActive: 1 (active) or 0 (inactive)
• utcDateCreated: Creation timestamp
• utcDateModified: Last modification timestamp

User Roles

• Admin: Full access to all notes and user management
• User: Can create, read, update, and delete their own notes
• Viewer: Read-only access to their notes

Migration (v234)

Migration Triggering: This migration runs automatically on next server start because the database version was updated to 234 in app_info.ts.

The migration automatically:

1. Extends the user_data table with role and status fields
2. Adds userId columns to notes, branches, etapi_tokens, and recent_notes tables
3. Creates a default admin user from existing single-user credentials
4. Associates all existing data with the admin user (tmpID=1)
5. Maintains backward compatibility with single-user installations

Setup

For New Installations

On first login, set a password as usual. This creates the default admin user.

For Existing Installations

When you upgrade, the migration runs automatically:

1. Your existing password becomes the admin user's password
2. Username defaults to "admin"
3. All your existing notes remain accessible

Creating Additional Users

After migration, you can create additional users via the REST API:

# Create a new user (requires admin privileges)
curl -X POST http://localhost:8080/api/users \
  -H "Content-Type: application/json" \
  -H "Cookie: connect.sid=YOUR_SESSION_COOKIE" \
  -d '{
    "username": "newuser",
    "email": "user@example.com",
    "password": "securepassword",
    "role": "user"
  }'

API Endpoints

All endpoints require authentication. Most require admin privileges.

List Users

GET /api/users
Query params: includeInactive=true (optional)
Requires: Admin

Get User

GET /api/users/:userId
Requires: Admin or own user

Create User

POST /api/users
Body: { username, email?, password, role? }
Requires: Admin

Update User

PUT /api/users/:userId
Body: { email?, password?, isActive?, role? }
Requires: Admin (or own user for email/password only)

Delete User

DELETE /api/users/:userId
Requires: Admin
Note: Soft delete (sets isActive=0)

Get Current User

GET /api/users/current
Requires: Authentication

Check Username Availability

GET /api/users/check-username?username=testuser
Requires: Authentication

Login

Single-User Mode

If only one user exists, login works as before (password-only).

Multi-User Mode

When multiple users exist:

1. Username field appears on login page
2. Enter username + password to authenticate
3. Session stores user ID and role

Security

• Passwords are hashed using scrypt (N=16384, r=8, p=1)
• Each user has unique salt
• Sessions are maintained using express-session
• Users can only access their own notes (except admins)

Backward Compatibility

• Single-user installations continue to work without changes
• No username field shown if only one user exists
• Existing password continues to work after migration
• All existing notes remain accessible

Limitations

• No per-note sharing between users yet (planned for future)
• No user interface for user management (use API)
• Sync protocol not yet multi-user aware
• No user switching without logout

Future Enhancements

1. UI for User Management: Add settings dialog for creating/managing users
2. Note Sharing: Implement per-note sharing with other users
3. Sync Support: Update sync protocol for multi-instance scenarios
4. User Switching: Allow switching users without logout
5. Groups: Add user groups for easier permission management
6. Audit Log: Track user actions for security

Troubleshooting

Can't log in after migration

• Try username "admin" with your existing password
• Check server logs for migration errors

Want to reset admin password

1. Stop Trilium
2. Access document.db directly
3. Update the user_data table manually
4. Restart Trilium

Want to disable multi-user

Not currently supported. Once migrated, single-user mode won't work if additional users exist.

Technical Details

Files Modified

• apps/server/src/migrations/0234__multi_user_support.ts - Migration
• apps/server/src/services/user_management.ts - User management service
• apps/server/src/routes/api/users.ts - REST API endpoints
• apps/server/src/routes/login.ts - Multi-user login logic
• apps/server/src/services/auth.ts - Authentication middleware
• apps/server/src/express.d.ts - Session type definitions
• apps/server/src/assets/views/login.ejs - Login page UI

Testing

# Run tests
pnpm test

# Build
pnpm build

# Check TypeScript
pnpm --filter @triliumnext/server typecheck

Contributing

When extending multi-user support:

1. Always test with both single-user and multi-user modes
2. Maintain backward compatibility
3. Update this documentation
4. Add tests for new functionality

Support

For issues or questions:

• GitHub Issues: https://github.com/TriliumNext/Trilium/issues
• Discussions: https://github.com/orgs/TriliumNext/discussions