From 29682cef4969b7dccda65e36e1868eb7e52fad51 Mon Sep 17 00:00:00 2001 From: Elian Doran Date: Mon, 20 Oct 2025 18:16:28 +0300 Subject: [PATCH] docs(user): update documentation on search in collections --- .../Notes/Printing & Exporting as PDF.html | 35 +++--- .../User Guide/Note Types/Collections.html | 113 ++++++++++-------- docs/User Guide/!!!meta.json | 47 ++++---- .../User Guide/Note Types/Collections.md | 7 +- 4 files changed, 113 insertions(+), 89 deletions(-) diff --git a/apps/server/src/assets/doc_notes/en/User Guide/User Guide/Basic Concepts and Features/Notes/Printing & Exporting as PDF.html b/apps/server/src/assets/doc_notes/en/User Guide/User Guide/Basic Concepts and Features/Notes/Printing & Exporting as PDF.html index 5ecb0f510..2d1ee73fb 100644 --- a/apps/server/src/assets/doc_notes/en/User Guide/User Guide/Basic Concepts and Features/Notes/Printing & Exporting as PDF.html +++ b/apps/server/src/assets/doc_notes/en/User Guide/User Guide/Basic Concepts and Features/Notes/Printing & Exporting as PDF.html @@ -4,6 +4,7 @@
Screenshot of the note contextual menu indicating the “Export as PDF” option.
+

Printing

This feature allows printing of notes. It works on both the desktop client, but also on the web.

@@ -28,7 +29,7 @@ class="admonition note"> on the button, select Export note → This note and all of its descendants → HTML in ZIP archive). Make sure not to accidentally leak any personal information.

-

Consider adjusting font sizes and using page breaks to +

Consider adjusting font sizes and using page breaks to work around the layout.

Exporting as PDF

On the desktop application of Trilium it is possible to export a note @@ -49,12 +50,12 @@ class="admonition note">

Customizing exporting as PDF

When exporting to PDF, there are no customizable settings such as page orientation, size. However, there are a few Attributes to - adjust some of the settings:

+ href="#root/_help_zEY4DaJG4YT5">Attributes to adjust some of the + settings:

@@ -68,34 +69,34 @@ class="admonition note"> href="#root/_help_4TIF1oA4VQRO">Options and assigning a key combination for:

Constraints & limitations

-

Not all Note Types are +

Not all Note Types are supported when printing, in which case the Print and Export as PDF options will be disabled.

@@ -108,4 +109,4 @@ class="admonition note">

Accessing the print note in a web browser allows for easy debugging to understand why a particular note doesn't render well. The mechanism for rendering is similar to the one used in Note List.

\ No newline at end of file + href="#root/_help_0ESUbbAxVnoK">Note List.

\ No newline at end of file diff --git a/apps/server/src/assets/doc_notes/en/User Guide/User Guide/Note Types/Collections.html b/apps/server/src/assets/doc_notes/en/User Guide/User Guide/Note Types/Collections.html index 4caedaaf8..2a774a3f3 100644 --- a/apps/server/src/assets/doc_notes/en/User Guide/User Guide/Note Types/Collections.html +++ b/apps/server/src/assets/doc_notes/en/User Guide/User Guide/Note Types/Collections.html @@ -4,29 +4,31 @@ child notes into one continuous view. This makes it ideal for reading extensive information broken into smaller, manageable segments.

More specialized collections were introduced, such as the:

For a quick presentation of all the supported view types, see the child notes of this help page, including screenshots.

@@ -42,49 +44,58 @@

Adding a description to a collection

To add a text before the collection, for example to describe it:

    -
  1. Create a new collection.
    2. -
  2. In the Ribbon, +
  3. Create a new collection.
    4. +
  4. In the Ribbon, go to Basic Properties and change the note type from Collection to Text.

Now the text will be displayed above while still maintaining the collection view.

Using saved search

-

Since collections are based on the Note List mechanism, - it's possible to apply the same configuration to Saved Search to do advanced querying - and presenting the result in an adequate matter such as a calendar, a table - or even a map.

-

Creating a collection from scratch

-

By default, collections come with a default configuration and sometimes - even sample notes. To create a collection completely from scratch:

-
    -
  1. Create a new note of type Text (or any type).
    2. -
  2. In the Ribbon, - go to Basic Properties and select Collection as the note - type.
    3. -
  3. Still in the ribbon, go to Collection Properties and select the - desired view type.
    4. -
  4. Consult the help page of the corresponding view type in order to understand - how to configure them.
    5. -
-

Archived notes

-

By default, archived notes will not be shown in collections. This behaviour - can be changed by going to Collection Properties in the  - Ribbon and checking Show archived notes.

-

Archived notes will be generally indicated by being greyed out as opposed - to the normal ones.

-

Under the hood

-

Collections by themselves are simply notes with no content that rely on - the Note List mechanism - (the one that lists the children notes at the bottom of a note) to display - information.

-

By default, new collections use predefined Templates that are stored safely - in the Hidden Notes to - define some basic configuration such as the type of view, but also some  - Promoted Attributes to make editing easier.

-

Collections don't store their configuration (e.g. the position on the - map, the hidden columns in a table) in the content of the note itself, - but as attachments.

\ No newline at end of file +

Collections, by default, only display the child notes. However, it is + possible to use the Search functionality + to display notes all across the tree, with advanced querying functionality.

+

To do so, simply start a Search and + go to the Collection Properties tab in the Ribbon and + select a desired type of collection. To keep the search-based collection, + use a Saved Search.

+ +

Creating a collection from scratch

+

By default, collections come with a default configuration and sometimes + even sample notes. To create a collection completely from scratch:

+
    +
  1. Create a new note of type Text (or any type).
    2. +
  2. In the Ribbon, + go to Basic Properties and select Collection as the note + type.
    3. +
  3. Still in the ribbon, go to Collection Properties and select the + desired view type.
    4. +
  4. Consult the help page of the corresponding view type in order to understand + how to configure them.
    5. +
+

Archived notes

+

By default, archived notes will not be shown in collections. This behaviour + can be changed by going to Collection Properties in the  + Ribbon and checking Show archived notes.

+

Archived notes will be generally indicated by being greyed out as opposed + to the normal ones.

+

Under the hood

+

Collections by themselves are simply notes with no content that rely on + the Note List mechanism + (the one that lists the children notes at the bottom of a note) to display + information.

+

By default, new collections use predefined Templates that are stored safely + in the Hidden Notes to + define some basic configuration such as the type of view, but also some  + Promoted Attributes to make editing easier.

+

Collections don't store their configuration (e.g. the position on the + map, the hidden columns in a table) in the content of the note itself, + but as attachments.

\ No newline at end of file diff --git a/docs/User Guide/!!!meta.json b/docs/User Guide/!!!meta.json index 1bd423c28..f42b42ae0 100644 --- a/docs/User Guide/!!!meta.json +++ b/docs/User Guide/!!!meta.json @@ -3489,21 +3489,14 @@ { "type": "relation", "name": "internalLink", - "value": "wy8So3yZZlH9", + "value": "0ESUbbAxVnoK", "isInheritable": false, "position": 20 }, { "type": "relation", "name": "internalLink", - "value": "4TIF1oA4VQRO", - "isInheritable": false, - "position": 30 - }, - { - "type": "label", - "name": "iconClass", - "value": "bx bx-printer", + "value": "wy8So3yZZlH9", "isInheritable": false, "position": 30 }, @@ -3517,7 +3510,7 @@ { "type": "relation", "name": "internalLink", - "value": "0ESUbbAxVnoK", + "value": "4TIF1oA4VQRO", "isInheritable": false, "position": 50 }, @@ -3538,23 +3531,30 @@ { "type": "relation", "name": "internalLink", - "value": "AlhDUqhENtH7", + "value": "GTwFsgaA0lCt", "isInheritable": false, "position": 80 }, { "type": "relation", "name": "internalLink", - "value": "GTwFsgaA0lCt", + "value": "zP3PMqaG71Ct", "isInheritable": false, "position": 90 }, { "type": "relation", "name": "internalLink", - "value": "zP3PMqaG71Ct", + "value": "AlhDUqhENtH7", "isInheritable": false, "position": 100 + }, + { + "type": "label", + "name": "iconClass", + "value": "bx bx-printer", + "isInheritable": false, + "position": 30 } ], "format": "markdown", @@ -8119,13 +8119,6 @@ "isInheritable": false, "position": 100 }, - { - "type": "relation", - "name": "internalLink", - "value": "m523cpzocqaD", - "isInheritable": false, - "position": 110 - }, { "type": "relation", "name": "internalLink", @@ -8153,6 +8146,20 @@ "value": "bx bx-book", "isInheritable": false, "position": 20 + }, + { + "type": "relation", + "name": "internalLink", + "value": "eIg8jdvaoNNd", + "isInheritable": false, + "position": 140 + }, + { + "type": "relation", + "name": "internalLink", + "value": "m523cpzocqaD", + "isInheritable": false, + "position": 150 } ], "format": "markdown", diff --git a/docs/User Guide/User Guide/Note Types/Collections.md b/docs/User Guide/User Guide/Note Types/Collections.md index 03bc5140c..90287709d 100644 --- a/docs/User Guide/User Guide/Note Types/Collections.md +++ b/docs/User Guide/User Guide/Note Types/Collections.md @@ -36,7 +36,12 @@ Now the text will be displayed above while still maintaining the collection view ### Using saved search -Since collections are based on the Note List mechanism, it's possible to apply the same configuration to Saved Search to do advanced querying and presenting the result in an adequate matter such as a calendar, a table or even a map. +Collections, by default, only display the child notes. However, it is possible to use the Search functionality to display notes all across the tree, with advanced querying functionality. + +To do so, simply start a Search and go to the _Collection Properties_ tab in the Ribbon and select a desired type of collection. To keep the search-based collection, use a Saved Search. + +> [!IMPORTANT] +> While in search, none of the collections will not display the child notes of the search results. The reason is that the search might hit a note multiple times, causing an exponential rise in the number of results. ### Creating a collection from scratch